What Is Chronological Filing System?

What is a good filing system?

Simplicity: The filing system should be simple and not too elaborate.

Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required.

The filing system should allow the insertion of additional documents without disturbing the existing order of files..

What is the most common filing system?

Alphabetic filingAlphabetic filing is the most common filing system for less than 5,000 records. Filing by alphabetic order is a system where you arrange files by names of individuals, businesses, institutions, agencies, subjects, topics or geographic locations according to dictionary order.

What are the basic features of a good filing system?

5 characteristics of a good filing system1) It should be so simple a well trained monkey can use it. … 2) It should be as flexible as a double-jointed yoga teacher. … 3) It should be accessible to everyone who needs it, when they need it. … 4) It should be as physically compact as possible. … 5) It should be safe from every imaginable threat, including alien invasion.

What are the different filing techniques?

You have two basic methods: straight filing and draw filing. Here’s the difference between the two: Straight Filing: The first and most basic filing technique is called straight-filing, and involves pushing the file lengthwise across the work, making contact only on the forward stroke.

What are the methods of filing system?

There are 5 methods of filing:Filing by Subject/Category.Filing in Alphabetical order.Filing by Numbers/Numerical order.Filing by Places/Geographical order.Filing by Dates/Chronological order.

What are the benefit of geographical form of filing?

Analysis Advantages Geographic filing aids the process of analysis by allowing easy comparison of data items. For instance, an analysis of records filed according to building name and location may help identify maintenance records for a particular building.

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape.

Who uses geographic filing system?

It is used in multi-national companies or those organization whose business and branches are located in various states or more than one countries around the world.

What are the two most common filing techniques?

There are 2 main methods of filing, which are Loose Leaf method and secondly, the Collective method. Documents are filed individually in a normal file, holes are punched in the documents and then they are filed.

What is geographical filing system?

Record keeping method in which documents are filed alphabetically within categories arranged according to geographic locations of the source or destination of the record.

What is chronological order with example?

The definition of chronological is arranged in the order it happened. An example of chronological is a biography that starts in 1920 and goes through 1997. In order of time from the earliest to the latest. In units of time.

Does a file cut both ways?

First, a file is like a saw blade and only cuts in one direction. Both file and saw teeth have an angle relative to the work surface known as a rake. In one direction the angle is sharp enough to dig into softer material in order to remove it.

What does geographical order mean?

A Geographic targeting order (or GTO) is an order issued by the United States Secretary of Treasury requiring any United States domestic financial institutions that exist within a geographic area to report on transactions any greater than a specified value. GTOs are defined in the Bank Secrecy Act in 31 U.S.C.

What is an example of chronology?

Chronology is the arrangement of events by time. … In literature and writing, a chronology means a timeline of events or a history; for example, A Chronology of Candle-making would give a timeline of candle-making’s history from its first appearance up until today. You can find chronologies of just about everything!

What is chronological time?

Chronology (from Latin chronologia, from Ancient Greek χρόνος, chrónos, “time”; and -λογία, -logia) is the science of arranging events in their order of occurrence in time. … It is also “the determination of the actual temporal sequence of past events”.

What is chronological approach?

The chronological approach is exactly what its name implies: the study of history from one point in time to another point in time. This means that one history class might cover 200 years of American or world history, while another class might cover thousands of years from the Stone Age to the medieval period.

What are the 3 types of filing systems?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.