Question: Do You Have To Keep Copies Of I9 Documents?

How long is an employer required to keep an I 9 on file?

three yearsFederal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later..

Should employers keep copies of social security cards?

While employers must keep I-9s for the time period required by law, employers that do not use E-Verify are not required to keep copies of documentation received from the employee that demonstrates the employee’s identity and authorization to work in the United States.

When can you destroy i 9 forms?

You can destroy a former employee’s I-9 records one year from the date of termination or three years from the date of hire, whichever is later. Current employee’s I-9 records must be maintained for their entire period of employment.

Can you use an expired driver’s license for i9?

If an employee’s state ID or driver’s license expired on or after March 1, 2020, and the state has extended the document expiration date due to COVID-19, then it is acceptable as a List B document for Form I-9. USCIS extends temporary flexibility for List B documents for I-9 purposes.

Do permanent resident cards expire?

A Permanent Resident Card (USCIS Form I-551) Although some Permanent Resident Cards, commonly known as Green Cards, contain no expiration date, most are valid for 10 years. If you have been granted conditional permanent resident status, the card is valid for 2 years.

Can I 9s be stored electronically?

Forms I-9 may be stored on paper, microfilm, microfiche or electronically. Completing Form I-9, Employment Eligibility Verification, requires collecting personal information about employees.

How often do I 9 Forms need to be updated?

Employees rehired three years after you originally completed their Form I-9 must complete a new Form I-9.

Does an i9 expire?

I-9 forms that list green cards that have since expired should not be reverified. Green cards indicate permanent residency in the United States, and they expire just as driver’s licenses do. The expiration date does not indicate that the holder is no longer authorized to work in the U.S.

What to do when I 9 documents expired?

No. Expired documents are no longer acceptable for Form I-9. However, you may accept employment Authorization Documents (Forms I-766) and Permanent Resident Cards (Forms I-551) that appear to be expired on their face, but have been extended by USCIS.

Why is i 9 form required?

Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. … Both employees and employers (or authorized representatives of the employer) must complete the form.

Does E Verify expire?

E-Verify is administered by DHS, which is one of the agencies that remains without government funding. The E-Verify program has expired as a result of a lapse in funding due to the partial government shutdown in the U.S. The program will be unavailable until necessary funding is received.